Requests for incompletes are reviewed for extenuating circumstances only (illness, family emergencies, etc.). The VSB Incomplete Grade Request Form must be completed and submitted no later than the last day of final exams. Students who request an “N” grade should:
1. Have completed the majority of their work (e.g., at least 85% of work is complete).
2. Discuss with the instructor to finalize a mutually agreed timeline (see the detailed deadline listed below) and remaining coursework to complete the course.
3. Submit an Incomplete Grade Request Form.
All grades are permanent, except N and NG, which are temporary grades used to indicate that the student's work in a course has not been completed. An N or NG grade must be replaced by the instructor with a permanent grade (A, B…, F, etc.) according to the following schedule:
- For the fall semester: Students must submit all work to the instructor by the last Friday in January; grade changes must be submitted to the Registrar's Office by the second Friday in February.
- For the spring semester: Students must submit all work to the instructor by the last Friday in June; grade changes must be submitted to the Registrar's Office by the second Friday in July.
- For the summer semester: Grade changes for N grades issued during the summer sessions must be submitted by the instructor to the Registrar’s Office no later than 30 days from the session end date. Therefore, students must submit all work in time to allow the instructor to meet the appropriate deadline.
- Students should check the academic calendar for actual dates. If a change is not reported, the N or NG grade automatically becomes an NF. An NF grade is calculated as an F in determining the grade point average. Furthermore, any discrepancy in an incomplete grade must be resolved within the immediate following semester. Grade challenging beyond the semester immediately following will not be reviewed.
- Graduating students must submit all coursework to the instructor(s) by September 1 to be eligible for a September diploma, December 31 to be eligible for a December diploma and May 31 to be eligible for a May diploma.
- Without the approval of the instructor, the department chair, and the Dean, no grade higher than C may replace the N.
For more information, please refer to the Grades & Assessments section of Villanova Catalog.