Students are allowed to withdraw from a course, without academic penalty, until the deadline published each year by the Registrar and receive the grade of “WX”. The WX form can be found in the VSB Undergraduate Forms in myNOVA. Some courses may have prior WX deadlines than are what are published in the Academic Calendar. These dates are published in the relevant course syllabi.
In extreme cases, permission to withdraw without academic penalty may be given after the deadline. It requires a non-academic related reason. The procedures to process a WX form after the deadline are as follows:
- A student must complete the WX form found on myNOVA with valid reasons, such as serious personal or medical problems. Supporting documentation, such as doctor’s notes or health center records, is required.
- The student must also obtain authorizing signatures from the instructor of the course, the Chair of the Academic Department, The Clay Center at VSB, and Assistant Dean (or Associate Dean) in order to complete the withdrawal form. Each party has the option of approving or disapproving the withdrawal based on the reasons provided. The Assistant Dean (or Associate Dean) has the final authority for granting or refusing the exception on the basis of the documentation and the signatures submitted.
Students who do not have a justifiable cause to withdraw from a course after the authorized date may still withdraw from the course and receive a grade of “W”. The grade of “W” is equivalent to an “F” grade and is included in computing the student’s grade point average (GPA), technical grade point average (TGPA), or major grade point average if appropriate.
Students wishing to withdraw from the internship course must contact the designated O’Donnell Center contact prior to the withdrawal (WX) deadline. See the Withdraw/Termination of an Academic Internship/CoOp section under the O'Donnell Center for Professional Developments for the specific procedures.